The beauty of it is that you can tweak your labels as you go along. However you decide to structure your labels, make it work for you. In fact, you could create a hierarchy of folders using nested labels – essentially subfolders – to represent all your professional tasks and subtasks.īecause you can assign more than one label to conversation threads, you don’t have to agonize over whether to put an email into a “High priority” or “Finance” label if both apply.Īdditionally, you can assign colors to your labels so that they pop out at you when they appear in the inbox view. Your labels are there as your email filing system, so work towards building a folder structure that reflects your projects, tasks, and order of priorities. The other option is to use a third party app, such as, to help you. The first one is to go into your Promotions tab, find the individual emails, and unsubscribe. So, before you go ahead and start organizing your Gmail account, why not unsubscribe from all the mailing lists you’re no longer interested in? It’s easy to lose track of all the mailing lists you’ve subscribed to over the years, but the constant influx of marketing mail is bound to clog up your inbox. Now, let’s get into some tips for how to better organize your inbox going into 2021. The default tabs in Gmail are Primary (messages from friends, family, and known contacts), Social (messages from your social accounts), and Promotions (promotional emails from businesses). In Gmail, your emails fall into different categories known as Tabs. Unfortunately, you can’t delete or create your own folders, although you’ll find that labels do everything you’d expect from a folder. Gmail comes with the usual default folders, including Inbox, Send, Junk/Spam, Outbox, and Drafts. The way they differ from folders is that you can assign more than one label to each email, which is super handy if your emails could be categorized in different ways. Labels are essentially Gmail’s folder feature, allowing you to assign relevant labels to your incoming and outgoing mail. How Gmail Worksīefore we launch into our tips, let’s first explore Gmail’s various organizational offerings. And thankfully, Gmail has plenty of tricks you can use to achieve a de-cluttered, systematic, and manageable workspace. With that in mind, it’s all the more important to keep our email accounts organized. Try this tip out for other emails like newsletters or reports and see how it works for you-I did this and it has made a big difference for me.Ĭheck out the G Suite Pro Tips playlist on YouTube here.Email is integral to how we manage our internal and external interactions, establish professional connections and, for some, carry out our sales and marketing campaigns. You can also let your team know that if they need something approved, to put “Needs approval” in the subject line. So now when you receive an email with “Needs Approval” in the subject line, it won’t show up in your inbox, but you can quickly find all of the emails that need approval with the “Approvals” label. In the “Subject” section of the form, enter “Needs Approval” (but you can use any keywords in place of this to use as a filter).Ĭheck Skip the inbox and check Apply the label and choose the “Approvals” label. In Settings, click on Filters and Blocked Addresses menu item. Step 2: Setup a filter to apply the label. Name your new label for those that need my approval, I use the label “Approvals.” Scroll down the page and click on the Create new label button. Go to Settings (hint: the gear icon on the top right).Ĭlick the Labels menu item (hint: it’s next to General). ![]() To prevent these emails from cluttering up my inbox, I created a label and filter for them so I can get to them later. As a manager, I get lots of emails requiring my approval.
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